Opportunities

Staff Positions

Certification Director

CERTIFICATION DIRECTOR

NOFA-NY Certified Organic, LLC is a USDA-accredited organic certification agency, whose primary purpose is to provide high integrity organic certification to over 1,000 organic farmers and processors throughout New York State and surrounding areas.  We have been the primary organic certification program in New York State since 1984. 

POSITION DESCRIPTION

The Certification Director provides leadership and oversight to grow and continually improve the NOFA-NY organic certification program.  They are responsible for managing and overseeing certification processes, resources and outcomes. The Director maintains the integrity of the certification program and ensures compliance to the USDA National Organic Program Regulations while providing exceptional customer service. Director collaborates with the parent company, (NOFA-NY-INC), staff, inspectors, applicants, and Management Committee to design and execute program. The starting salary for this exempt positon of $60-$70K depending on experience along with annual pay increases.  Benefits include healthcare, dental and 403(b) as well as generous paid holidays/vacation time.  Be a part of a growing company working with a dedicated team that supports local organic food and farming.

DUTIES AND RESPONSIBILITIES

A.  Executive Duties

  1. Demonstrate executive presence, convene meetings & interface with staff (in house staff, remote staff, and infield inspectors) and certification applicants. 
  2. Demonstrate expertise, ensure that certification service-level standards are met, develop and enforce the established policies, guarantee superior customer service and comply with certification requirements.
  3. Develop and oversee program budget revenue and expenses.
  4. Monitor new employee orientation to foster positive attitude toward Company goals.
  5. Report to Management Committee, and serve as a representative of the organization at sponsored programs and conferences regarding the certification process.
  6. Interface with the parent Company Board and Staff.

B.  Staff Management

  1. Define staff accountability, establish performance objectives, provide training and guidance, and ensure that all policies are understood and are adhered to.
  2. Oversee education, training, and/or information on policies, procedures, and practices related to the certification program.
  3. Ensure effective communication and seamless customer service experience to certification applicants.
  4. Recruit, interview and select employees, contract inspectors, and contract auditors.
  5. Identification and appropriate resolution of employee and/or applicant compliant or issues.

C.  Quality Standards Maintenance

  1. Lead the certification program, oversee processes, meet quality standards and achieve performance outcomes.
  2. Ensure compliance with USDA administrative requirements.
  3. Oversee and/or maintain the certification files, reports and tracking methods to meet regulations and internal standards.
  4. Collaborate and monitor NOP and financial audit requirements to ensure compliance to policies and procedures.

D. Advocacy

  1. Develop monitoring systems, create and track certification metrics to identify trends and leverage the findings to improve the program operation.
  2. Develop strategies for outreach to demonstrate and promote value of certification.
  3. Identify certification growth opportunities and strategies.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree in administration, or other certification-related field, or five or more years experience in certification or related management field.
  • Knowledge of U.S. organic certification programs, standards and requirements a plus.
  • Knowledge of organic farming and familiarity with production systems, including vegetable, livestock, dairy, fruit production, as well as food processes desired. 
  • Demonstrated experience successfully managing customer service inquiries and disputes.
  • Enthusiastic approach, self-reliant and the ability to work successfully with minimal supervision are critical to success.
  • Proven relationship building skills. Promotes cooperation and mutual support to achieve goals.
  • Exceptional time and project management ability and highly detail-oriented
  • Strong presentation skills
  • Ability to work in a small, fast-paced office environment and constantly striving toward service improvement and standards of excellence.
  • Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results.

COMMUNICATION AND CRITICAL THINKING SKILLS

  • Superior attention to detail, organizational and follow up skills
  • Excellent verbal, written, and interpersonal communication skills
  • Demonstrate resourceful, creative and strong problem-solving techniques.

SOFTWARE SKILLS REQUIRED

  • Proficient: Microsoft Word, Excel, and Outlook. 
  • QuickBooks and Database Management a plus

For information regarding our organization, please visit www.nofany.org. Interested and qualified candidates are invited to email a resume and letter of interest to: This email address is being protected from spambots. You need JavaScript enabled to view it..

NOFA-NY is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.

Administrative Assistant

ADMINISTRATIVE ASSISTANT

The Northeast Organic Farming Association of New York (NOFA-NY) is the oldest and largest organization in New York devoted to organic and sustainable farming and gardening. We are an organization of farmers, gardeners, and consumers creating a sustainable regional food system that is ecologically sound and economically viable. Through demonstration and education, we promote land stewardship, organic food production, and local marketing. We bring consumer and farmer closer together to make high quality food available to all people.  

Position Summary: The Administrative Assistant is the glue that holds the organization’s many programs together. This position assists staff to facilitate and maintain the operations of NOFA-NY, including the general office, membership, events, and special projects. The Administrative Assistant helps oversee the day-to-day operations of the office environment and provides administrative support to staff. We are looking for someone with a cheerful disposition, a positive attitude, and a proactive problem-solving approach to public inquiries.  

This is a full-time position based in Syracuse, NY. Compensation is $15 per hour. Benefits include medical, dental, 403b retirement plan, as well as generous vacation and personal time, and professional development.  

Responsibilities: 

Phone Systems & Emails: Answer phones and forward calls to staff, while maintaining a log of technical assistance calls; respond to information requests from members and the general public; and, manage online phone system. Monitor and respond to general e-mail; and, forward e-mail correspondence, as necessary. 

Mail: Open or route mail to appropriate staff person; stamp all checks received; sign for deliveries; pick up and drop off mail at the Post Office, as needed; and, manage and organize bulk mailings. 

Office Maintenance & Supplies: Maintain shared office space; procure office supplies; monitor office equipment to ensure it is in working order and properly stocked with paper, toner and other relevant materials; and, manage merchandise and publication inventory. 

General Administrative Support: Maintain meetings calendar; arrange and track staff meetings; organize NOFA-NY archives and paper files; update internal Office Procedures manual; and, provide admin support to staff, as needed.  

IT Support: First line of support for all IT issues; serve as liaison for staff and IT consultant; support staff issues with Microsoft 365; and, maintain a software application schedule and orders necessary software updates.  

Database Administration & Program Logistics: Interact regularly with Salesforce database. Enter data, generate and review reports, revise entries, maintain accurate contact information for all constituents. Provide logistical support for all programs including annual 4-day conference in January; carry out other duties as needed. 

 

Qualifications: 

Experience: 3-5 years' experience in administrative services. Non-profit experience a plus. 

Skills: Strong organizational skills, attention to detail, excellent customer service, and strong interpersonal skills. Solid computer skills and competency with Microsoft Office, Outlook, and data systems, such as Salesforce. 

Attitude: High energy and enthusiasm. Ability to work well with a wide range of people, handle multiple tasks, and thrive in a busy office environment. Strong interest in and commitment to promoting the goals of NOFA-NY.  

Conditions:  Ability to sit at computer/desk for long periods of time. Ability to lift and carry up to 25 lbs. Occasional travel required. Valid driver’s license required. 

How to Apply 

NOFA-NY is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.


Internships

Organic Farming Outreach and Education Intern

Founded in 1983, NOFA-NY is a statewide organization leading a growing movement of farmers, consumers, gardeners, and businesses committed to promoting sustainable, local, organic food and farming that’s good for people and planet.

We provide education, assistance, and support to regionally-based, sustainable farmers to help them thrive; educate consumers about the value in buying local, organic products; help consumers connect with regionally-based farmers; work to make local, organic food available to all people; and advocate policies that support a sustainable food and farm system.

Our organization promotes the stewardship of the land and the lives that inhabit it. Stewardship encompasses the long-term viability of our natural resource base; the health of consumers; the working conditions of farmers, their families and workers; the needs of communities; and the welfare of farm animals. Please see our website for more information: www.nofany.org.

Overview of Outreach and Educational Support:

  1. Support NOFA-NY’s Educational Programming by coordinating promotion and marketing for outreach activities.
  2. Support organization through research of marketing opportunities across NYS.
  3. Conduct directed market research into relevant areas of policy affecting organic and sustainable producers.
  4. Compile basic organic statistics state wide to use when promoting organic and for project justification for grant writing.

Internship Information:
This is an unpaid internship. The duration of the internship is a negotiable. The time requirement per week is between 16 and 24 hours. If you need to receive educational credit for this internship, please let us know in your application.

Office Location:
1423 Hathaway Drive, Farmington, NY 14425

Application/Contact:
Please email a cover letter, resume, and 3 references to This email address is being protected from spambots. You need JavaScript enabled to view it..


To submit a hardcopy of application materials, please send to:
Human Resources
NOFA-NY
1423 Hathaway Drive
Farmington, NY 14425

Find the complete description here.


Volunteer Positions

Interested in volunteering with NOFA-NY? We can always use some help! Contact us with your background and interests at This email address is being protected from spambots. You need JavaScript enabled to view it..